This is the end
of endless lists.

You decide what matters most.

Inbox

24 tasks
Work 12 tasks
Personal 8 tasks
Health 4 tasks

Watch the transformation: from overwhelming to focused

The real problem isn't that you're unproductive.
It's that you're trying to hold too much.

The Cycle

You wake up to 47 tasks. Add 12 more by lunch. Check off 3. Feel like a failure. Take the anxiety home. Repeat tomorrow.

Why This Happens

Every productivity app lets you add infinite tasks. Your brain treats them all as urgent. You're not lazy—you're overwhelmed by unlimited possibility.

The Solution

What if you could only choose 5 tasks for today? Not hide the others. Actually close the list. Force the choice. Feel the relief.

One rule. Four periods. Zero overwhelm.

"Lists close. You choose 3-5 tasks. When you're done, the list is done. Tomorrow is tomorrow."

Why 3-5 tasks?

Your brain's working memory holds about 4 items at once. When you see 47 tasks, your brain treats them all as active threats—constant scanning, constant anxiety. When you see 3, it can actually commit. This isn't artificial limitation. It's working with your biology, not against it.

Daily

3-5 tasks

→ Finish client proposal
→ Review Sarah's code
→ Gym at 6pm

Weekly

5-7 tasks

→ Launch email campaign
→ Prep Q4 budget
→ Organize team offsite

Monthly

7-10 tasks

→ Ship v2.0
→ Hire senior engineer
→ Research new markets

Yearly

3-5 tasks

→ Reach $1M ARR
→ Build distributed team
→ Work-life balance

Big goals break down. Daily tasks roll up. Everything connects. Nothing is forgotten.

"But I have 100 tasks. Where do they go?"

They go into FlowPad—your AI-organized thought bank. Brain dump everything. The AI structures it, links it, prioritizes it. When you plan your next period, you pull from there.

The key difference:

FlowPad isn't a to-do list. You're not ignoring tasks—you're acknowledging that not everything is today's problem.

Chaotic Brain Dump →

Call mom about birthday... Fix the login bug... Research CRM tools... Team offsite ideas... Dentist appointment... Q4 planning... Learn React hooks... Coffee with Sarah... Update LinkedIn... Fix kitchen sink...

AI-Organized Output

🎯 High Priority (This Week)

Fix login bug, Q4 planning, Team offsite

👤 Personal

Call mom, Dentist, Fix sink

📚 Learning

React hooks, Research CRM tools

Coming Soon

FlowPad will be available to all users in early 2025. Current users will get early access and special pricing when it launches.

👋 From the Founder

Why I Built KeyTasks

After years of drowning in endless todo lists and productivity apps that promised everything but delivered overwhelm, I realized the problem wasn't how we manage tasks—it was how many we try to manage.

I watched brilliant colleagues burn out not from lack of productivity tools, but from having too many options, too many open loops, too many "urgent" things competing for attention. The solution wasn't another feature—it was intentional limitation.

KeyTasks was born from a simple belief: your brain works better with boundaries. When you can only choose 3-5 tasks, you choose the right ones. When lists close, your mind can finally rest.

The Mission

To help knowledge workers reclaim their mental clarity by embracing the power of focused, closed lists. Less is more isn't just a design principle—it's a path to sustainable productivity and peace of mind.

2019
Started building
500+
Early users
89%
Report better focus

Questions everyone asks:

What if my boss assigns me 20 tasks a day?

Then your job has a capacity problem, not a todo app problem. But here's what users tell me: when they show their manager "these are the 5 things I can do well today," it starts better conversations about priorities.

What about tasks I can't forget?

They go in FlowPad or future periods. The anxiety of "I'll forget" is real—KeyTasks doesn't delete anything. It just asks: is this TODAY's problem?

This sounds like artificial limitation. Why not just discipline?

Because discipline is a finite resource. Environmental constraints work better than willpower. Apps that show 100 tasks require constant discipline to ignore 95 of them. Closed lists remove the choice.

Can I break the rules?

You can add emergency tasks. But the app will ask you to remove something else first. It's not tyrannical —it's a forcing function.

Simple, Transparent Pricing

Choose the plan that works best for you. Full access to all core features included.

Core Features Only: Advanced AI features and Teams will have separate pricing once shipped. Early users get exclusive bonuses!

Explorer

Free
Perfect for trying KeyTasks

  • Core task management
  • Archive system
  • Time periods
  • FlowPad structure (limited)

Professional

$19.99 /year
(only $1.67/month)

  • Core task management
  • Archive system
  • Time periods
  • FlowPad structure
  • Early access to new features

Champion

$99.99 once
Pay once, own forever

  • Core task management
  • Archive system
  • Time periods
  • FlowPad structure
  • All future core updates
  • Exclusive offers for AI features
  • Exclusive offers for Team features
💰 30-Day Money Back Guarantee — Not satisfied? Get a full refund within 30 days, no questions asked.

Take the next step toward focused productivity

Be among the first to embrace the new way of planning.

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